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case studies Expenses insights Non Profit Uncategorised

B4B corporate expense cards are the answer for leading charity, London Youth

This top charity finds that B4B’s prepaid business card platform is the perfect support for the running of its many programmes.

Paying expenses through petty cash was a time-consuming headache for UK charity London Youth. Switching to corporate expense management through B4B Payments was a fantastic solution for this busy organisation.

Important work

London Youth is a charity whose purpose is to improve the lives of young people in our nation’s capital. Last year, working through a multitude of different youth organisations, they supported more than 27 000 young people, giving new hope and opening up opportunities to grow and thrive. The project management challenges and the administrative load of this vital work can be overwhelming. So when the organisation found there was a better way to handle expense payments, they were immediately interested. B4B Payments’ corporate expense cards helped London Youth in three main ways:

Quick and convenient

Because the cards are preloaded with funds, the administrators can easily control and account for the amounts allocated, and the users do not have to use their own cash or juggle receipts and expense claims. Users can pay for goods and services, online or store-based, that accept Mastercard® payments. Shazia Mert, Programmes Support Officer for London Youth said,

“Paying funds by petty cash meant there were more likely errors in calculation, and we were unable to provide funds in advance when needed.”

With the new system, there is positive buy-in from users, and participation in events and programmes by members of the charity’s Youth Board is now fully supported.

Security is key

The cards can be loaded with any amounts from 300 to 4,000 euros a month. Cardholders can check balances online using a PIN and topping up funds in an emergency is fast and straightforward. Lost cards are not a problem, with replacement cards issued within 24 hours. For London Youth, a further benefit was reducing the risk of losing money through uncontrolled spending, errors, or potential fraud. Furthermore, the system ensured policy and regulatory compliance – a critical factor in the management and accounting practices of any charity.

Great customer support

“Right from the start, the B4B team has been clear and helpful and friendly. Having one account manager who I can go to is so helpful. Having had the opportunity to build a rapport with my account manager, I know I can always trust her to deal with any problems or questions I may have. She already knows how my organisation uses the account, and so she can advise me accordingly.”

Shazia Mert, Programmes Support Officer for London Youth
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case studies Expenses insights

GLA Renews ambassador card programme

B4B Payments has extended its relationship with the Greater London Authority (GLA) and Team London to provide prepaid cards for its London Ambassador Programme.

For the past five years the volunteering programme, driven by the Mayor of London, has welcomed nearly one million visitors to the capital every summer. The Ambassadors are the friendly face of London welcoming and assisting visitors at some of the capital’s top tourist hotspots and major sporting or cultural events.

The Ambassadors give their time freely but receive a prepaid card to use for the small expenses that enable them to carry out their duties.

Tim Robson, B4B Payments Account Director, said: “We are delighted to be renewing our relationship with the GLA to support this valuable service and the tourism industry here in London. These voluntary Ambassadors do a great job and we make life easier for both the volunteers and the GLA by streamlining their expenses process.”

The B4B solution was named Best Prepaid Product Of The Year 2019 at the prestigious Card and Payments Awards earlier this year.